Executive Assistant to Regional Marketing Director

• Reporting directly to the Regional Marketing Director you will support him in the following areas
• Handling correspondence with external stakeholders such physicians suppliers graphic design agencies travel agencies hotels
• Handling the logistics of congressescompany's activities Invitations Venues booking catering arrangements material shipments
• Taking meeting minutes in the meeting of Leadership team
• Coordinate and follow up the work with the leadership team after the meeting
• Organizing maintaining diaries and making appointments
• Maintaining data management Handling records and documentation
• Assisting in preparation of business presentations
• Meetings organization and invitations
• Meeting and greeting visitors at all levels of seniority
• Maintaining accurate vendors customers institutions database
• General administration making telephone calls basic shipment logistics travel expense reports updating organization charts ordering stationery correspondence
• Undertake other assignments or related duties specified by the Regional Marketing Director

Skills

• Excellent people skills interacting with senior management and ability to work with integrity and confidentiality
• Being efficient and productive multitasking and able to prioritize work using own judgment
• Excellent oral and written communication skills
• Superior computer skills including Word for Windows Excel Data interpretation PowerPoint
• Welldeveloped planning and organisational skills flexibility if priorities change
• Ability to work with tight deadlines while under pressure while maintaining a high level of accuracy attention to detail and integrity
• Sense of urgency ensures timelines within personal control are met
• Able to handle confidential and sensitive information appropriately and with utmost discretion
• Good judgment for example in recognizing important issues common sense and pragmatism
• Excellent team working skills
• Customer focus
• Able to motivate self and others

This job is posted in the following Specialties

Well organized Teamwork Reporting Problem Solving Microsoft Office

Education

Law or Public Administration or Economics or Business