Adminitrative Assistant

ADMINISTRATIVE ASSISTANT

Outgoing well organized proactive Administrative Assistant with Good Problem solving and communication skills to work on a project with General Manager and his small team. Provides a wide variety of moderately complex administrative services in an efficient and effective manner. Assist in the administration of projects and processes


MAIN DUTIES

•Manages and Maintains the General Manager’s diary and email account and filters emails Highlights urgent correspondence and prints attachments.
•Ensures busy diaries commitments papers and travel arrangements are managed effectively including producing a daily folder with diary necessary papers etc. and troubleshooting problems
•Coordinates GM’s calendar’ appointments conference calls papers and travel arrangements
•Provides a comprehensives secretarial and administration service to the general Manager across the range of his work
•Schedule debriefing meeting between staff and GM so followup action can be implemented


BROAD DUTIES

•Performs administrative duties such as typing answering phones copying faxing filing and report preparation
•Performs administrative duties such as typing answering phones copying faxing filing and report preparation
•Coordinates mailings and distribution of information
•Helps team in preparing and producing marketing and PR documents as per GM Request
•Coordinates the execution of proposal material and agreements including but not limited to organizing collating binding etc. as
•Writes down and circulates reports and minutes of meeting to concerned stakeholders team members or external associates
•Helps in communication partner companies and sponsors
•Helps financial department in processing invoices for partner companies and sponsors upon GM request
•Provides back up coverage for other area’s as needed
•Handles any other miscellaneous duties as requested by GM

EDUCATION

•BA in Translation Documentation Management or Business Administration



KOWLEDGE SKILLS AND EXPERIENCE

•Min 5 years of experience in the related fields
•Proficient in Microsoft Word PowerPoint and Outlook software
•Computer literacy in Adobe InDesign Illustrator Photoshop and Acrobat is a plus
•Good proof reading and editing skills
•Effective verbal and written communication skills
•Ability to work in a team environment
•Excellent interpersonal skills and Proficient in Microsoft Word PowerPoint and Outlook software
•Computer literacy in Adobe InDesign Illustrator Photoshop and Acrobat is a plus
•Good proof reading and editing skills
•Effective verbal and written communication skills
•Ability to work in a team environment
•Excellent interpersonal skills and organizational skills
•Must be detail oriented to ensure accurate deliverables and able to take initiative to meet deadlines

Proficiency in French and English Arabic Typing

المهارات

•Team work
•Reporting skills
•Problem solving and Analytical skills
•Organizational skills
•Works under pressure
•Attention to details
•Communication skills
•Proactivity Flexibility
•Corporate Citizenship
•Knowledge Sharing
•Innovation
•Customer Focus